1. Data Controller
In accordance with Regulation (EU) 2016/679 (“GDPR”), this Privacy Policy explains how personal data are collected and processed through the website of the project:
ADReN – Automatic Recognition in the Adriatic Region
available at:
The Data Controller is:
CIMEA – Information Centre on Academic Mobility and Equivalence
Viale XXI Aprile 36
00162 Rome, Italy
Email: info@cimea.it
2. Scope of this Policy
This Privacy Policy applies to all users visiting the ADReN website, contacting the project team through online forms, subscribing to project activities, or otherwise interacting with the services and content made available through the website.
3. Personal Data Collected
Navigation Data
The website automatically collects certain information during normal operation, including:
- IP address;
- browser type and version;
- operating system;
- device information;
- date and time of access;
- pages visited;
- referring website addresses;
- technical data necessary for website operation and security.
Data Provided Voluntarily by Users
When users contact the project team or register for project-related activities, the following personal data may be collected:
- first name and surname;
- email address;
- institution or organization;
- professional role or position;
- country of residence or affiliation;
- content of messages and communications submitted through the website.
4. Purposes of Processing
Personal data are processed for the following purposes:
a) Website Operation and Security
To ensure the proper functioning, maintenance, and security of the website.
b) Communication Management
To respond to requests, inquiries, and communications submitted by users.
c) Project Activities
To organize and manage events, workshops, webinars, meetings, dissemination activities, and other initiatives carried out within the ADReN project.
d) Legal Obligations
To comply with legal, administrative, and regulatory obligations applicable to the Data Controller.
e) Statistical Analysis
To monitor and analyze website traffic and user interaction through analytical tools.
5. Legal Basis for Processing
Personal data are processed on the basis of:
- the performance of pre-contractual measures requested by the data subject;
- the legitimate interests of the Data Controller in managing and promoting project activities;
- compliance with legal obligations;
- the consent of the data subject, where required;
- the legitimate interest in ensuring website security and performance.
6. Google Analytics
This website uses Google Analytics to collect aggregated statistical information about website usage.
Google Analytics may collect information including:
- number of visitors;
- visited pages;
- duration of visits;
- approximate geographic location;
- device and browser information.
Google Analytics cookies are activated only after the user has provided consent through the cookie consent management platform, where required by applicable law.
Further information about Google’s privacy practices is available at:
https://policies.google.com/privacy
7. Cookies and Consent Management
The website uses technical cookies necessary for its operation and, subject to user consent where required, analytical and third-party cookies.
Cookie preferences are managed through Cookiebot, which allows users to:
- accept or reject specific categories of cookies;
- modify their preferences at any time;
- access information about the cookies used on the website.
Detailed information is available in the website’s Cookie Policy.
8. Data Processing Methods
Personal data are processed using electronic and digital tools in accordance with the principles of:
- lawfulness;
- fairness;
- transparency;
- data minimization;
- accuracy;
- integrity and confidentiality.
Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, disclosure, alteration, or destruction.
9. Data Retention
Personal data will be retained only for as long as necessary to fulfill the purposes for which they were collected.
Data related to project activities may be retained for the period required by the Erasmus+ Programme, funding authorities, auditing requirements, and applicable legal obligations.
10. Data Recipients
Personal data may be disclosed to:
- authorized personnel of the Data Controller;
- IT service providers and website hosting providers;
- project partners participating in ADReN activities;
- European and national funding authorities;
- public authorities where required by law.
Personal data will not be disclosed to the public.
11. International Data Transfers
Where service providers process personal data outside the European Economic Area (EEA), such transfers will take place only in accordance with Chapter V of the GDPR and subject to appropriate safeguards, including Standard Contractual Clauses approved by the European Commission.
12. Rights of Data Subjects
Under the GDPR, data subjects have the right to:
- access their personal data;
- request rectification of inaccurate data;
- request erasure of personal data;
- request restriction of processing;
- object to processing;
- request data portability;
- withdraw consent at any time, where processing is based on consent.
Requests may be submitted to the Data Controller using the contact details provided above.
13. Right to Lodge a Complaint
Data subjects who believe that their personal data are being processed unlawfully have the right to lodge a complaint with the competent supervisory authority in their country of residence or with the Italian Data Protection Authority.
14. Changes to this Privacy Policy
The Data Controller reserves the right to update this Privacy Policy at any time to reflect legal, technical, or organizational changes.
Any updates will be published on this page and will become effective upon publication.